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raids / how to do attendance How To Do Raid Attendance Admin As raid attendance admin it is your responsibility to track the times that raiders arrive and leave. You are NOT required to add up anyone's points totals - the website will take care of all that for you. You can handle attendance with either a pen and paper or you can enter the raider's attendance directly into the website while the raid is running. This is easiest if you have a second PC or if you use EQw or EQ playnice so that you can switch window to a browser. This is the process you should follow whether you are using a pen and paper or entering data into the website directly. Explicit instructions on how to use the raid tools on the website will follow at the end. Basic Attendance Admin Step 1. When you are assigned as raid administrator you should first write down all the people already in the raid and the time the raid started. Step 2. During the raid (particularly at the beginning and end) announce in the raid channel, "I am taking attendance at this raid. Please /tell me when you arrive or leave the raid.". Step 3. Whenever someone arrives or leaves write down the time they arrived or left. Step 4. If anyone is AFK or missing from the raid for more than 10 mins you should make a note of the number of minutes they were absent. Step 5. Once the raid ends record the raid end time. Website Raid Tool Wrangling The website raid tools can be found by visiting the clan website (www.clannandreolan.com) and clicking the "raids" link on the left side of the page. You must be have a valid website user and be logged in to the site for any of the following to work. You are also welcome to try creating a test raid, entering a few names and loot and then deleting the raid if you want to become familiar with the raid tool before doing it for real. As long as you delete the test raid once you've finished playing there will be no ill effects on the system. 1. Once you are on the Raids page there will be a list of raids with a small link "Create new raid" at the bottom. If you don't see this link then you need to login to the website. If your raid leader has not already created a new raid on the website then click this link to create it yourself. If your raid leader has already created the new raid on the website simply click the name of the raid in the raids list. 2. On the Create New Raid page enter a raid name, the raid admin, attendance admin and loot admin as well as the raid date and time. Click 'save' to create the new raid. Don't worry if you're not sure the details are correct - you can come back and edit them later if they're wrong. After clicking 'Save' you are taken back to the Raids list page. 3. Your new raid should now appear at the top of the raids list. Click on the name of your new raid to go to the raid page. Here you will see the details of the raid that you entered when you created it. Below that are a number of links, one of which is "edit attendance". If you don't see this link then you are not set as attendance admin for the raid - talk to the person that created the raid entry on the website to correct this. 4. Click "edit attendance" to view the Raid Attendance page. This is the page you'll use to enter all the arrival and leaving times for all the raiders. At the top there is space to enter the raid start and end times where it says "Default raid times". Enter the start time now in the format "hh:mm" using the 24 hour clock. Take a guess at when the raid will finish and enter that too. You can change these times later if they're wrong. Click 'Update' next to them to save this information. 5. Where it says "Add Raiders" there is space to enter 10 new raiders. Start entering the names of the raiders using the "--New raider--" drop-downs. Click on the drop-down and you can type the first letter of someone's name to jump quickly to the names beginning with that letter. For now you can ignore the boxes and tickboxes to the right of the raider's names. Once you've entered 10 names click 'update' to begin entering another 10. 6. Each time you click 'update' the list of names you've entered is transferred to the top part of the page and you're given a new set of 10 drop-downs with '-- New raider --' in them. Keep adding names until everyone present on the raid has been entered. 7. To the right of each raider name are three boxes and a tickbox. These boxes are arrival time, leaving time and the number of minutes that person was AFK or absent from the raid (only used if people leave the raid for 10 minutes or more). The final tickbox is used to indicate that this user was present for the whole raid from beginning to end. If you tick the box then you don't need to enter arrival times and leaving times for that person - they will automatically be set the same as the Default raid times at the top of the page. If there is someone that arrived late or left early then untick the box and enter that person's arrival and leaving time in the format "hh:mm" using the 24 hour clock. 8. If there is a person on the raid that you can't find in the "-- New raider --" drop downs then there are two options. First of all try the larger drop down titled "Add Older Raider" towards the bottom of the page. All the raiders that have raided with us before but not in the last 2 months are in there. If you can't find them in that drop-down then type their character name into the box at the very bottom of the page titled "New Raiders". 9. If you need to correct a mistake such as accidentally entering someone that isn't really on the raid then click the 'e' button (for edit) next to their name in the list of raiders. This will give you a drop-down for them where you can select another character name or select "-- Remove raider --" to remove them from the raid. Click 'update' to apply the changes. 10. When the raid is over you can update the raid finish time at the top of the page where it says "Default raid times". This will automatically update any raiders that have the tickbox ticked but anyone for whom the tickbox is not ticked will need their leaving time setting by hand. Click 'update' when you've made all the necessary changes. 11. To get back to the main raid page click the name of your raid right at the very top of the page where it says raids / <raid name> / Raid Attendance. You will see your raid attendance information all listed complete with the number of points each player earned. If the loot administrator has been adding loot data as well there will be loot information at the bottom. 12. Once all the raid attendance and loot information is finished and correct (this is usually not complete until the day after the raid) the raid administrator can click "finalise raid". This sets the raid information in stone and applys the points earned to the player's points totals. Usually the attendance admin will enter attendance information and then the loot admin enters loot information and finalises the raid. If in doubt then do not finalise the raid. One of the officers or raid leaders can do that if necessary. The important thing for you is to get the attendance information into the system. Again, don't panic if you entered something wrong or even if you finalised a raid before spotting a mistake. All errors can be corrected but you might require the help of an officer or a raid admin. |
